Technical Administrator

Purpose:

The successful candidate’s primary responsibility will be to assist the technical records team in the administration of all aircraft engine utilisation reports, logistics engine storage, updating of internal systems, invoicing tracking within the technical department. This permanent position will be based in Shannon. To apply, contact HR@elfc.com. ELF is an equal opportunities employer. Candidates requiring reasonable accommodation should contact a member of the HR team or email HR@elfc.com.

Key Result Areas

  • Update monthly utilisation reports on the ELFC engine management and control system.
  • Liaise with customers to solve queries with regards utilisation reports.
  • Ability to coordinate the shipping and storage of assets with logistics and storage providers.
  • Update internal systems and disseminate information for the team as and when required.
  • Liaise with storage providers regularly to track storage capacity, opening hours and out of office assistance for AOG / urgent engine collections.
  • Accurate recording and monitoring of technical associated invoices.
  • Provide client access to marketing data packs as and when required.
  • Assist the technical records team in sorting, scanning, indexing, and filing of engine technical records for ease of access to the wider Technical Department personnel.
  • Assist in obtaining engine technical records from existing customers.
  • Update of various monthly reports relating to Company assets and assets under management.
  • Maintain technical files (technical library) held by the Company.
  • Perform other administrative duties from time to time as directed by Management.

Skills & Experience

Essential

  • Third-level qualification in Business Administration or related field.
  • Minimum of 2 years’ experience in an administrative position.
  • MS Office Proficiency – PowerPoint, Word & Excel.

Desired

  • Administration experience within the aviation industry.
  • Logistics experience.

Competencies

  • Excellent organisational skills, specifically the ability to record, index, organise and archive documents (paper and electronic) in a structured fashion within immediate timeframes.
  • Ability to disseminate information to produce informative reports and visual representations.
  • Excellent interpersonal skills and the ability to collaborate within a team environment.
  • Attention to detail and time management skills.
  • Proven ability to use own initiative.